Financial Software: News and Technical Support

1. Sage BusinessVision 7.2 Released - Learn What's New

2. Sage PFW Tech Tip - Inventory Pro: Alternate Units of Measure

3. Sage MAS 90/200 Tech Tip - Inventory: Alternate Units of Measure

Special Feature: Fixed Assets Management

4. Learn About Fixed Assets Management Software

Infrastructure News

5. Windows Vista SP1 Released
 

Strange Thoughts on Units of Measure

"If God had wanted us to use the metric system, Jesus would have had 10 apostles."

- United States Senator Jesse Helms

Financial Software: Special Feature Sage BusinessVision 7.2 Released

What's New in Sage BusinessVision 7.2

Key Features

This month, Sage released Sage BusinessVision version 7.2, designed to help make internal business processes operate faster and easier, so you can spend less time focusing on daily tasks and more time on planning for future business success. Our experts have identified the top three most exciting new features in version 7.2:

1. Multiple Units of Measure
Inventory is often purchased in bulk, and then sold to customers in individual units. For example, when it arrives as a bulk shipment, Diet Cola could be measured by the case. It may later be separated and sold by six pack, or by the can. Up to now, this would've required you to set up different part numbers for the same product and then do a separate conversion in the Bill of Materials module.

The new Multiple Units of Measure functionality allows you to set up different units of measure for one part number (see below). This removes the hassle of manually converting units-and the risk of costly errors. When creating invoices, purchase orders or inventory reports, you simply select the appropriate unit of measure and Sage Businessvsion automatically modifies the inventory for you behind the scenes, keeping your inventory accurate.

Quickly define multiple units of measure per Inventory item.

2. General Ledger Improvements

Two key improvements have been made to the G/L:

• 99-Year General Ledger History: Enhanced General Ledger history lookup now gives you access to 99 years of General Ledger history in seconds right from the General Ledger inquiry screen.

• General Ledger Import-Chart and Transactions: Quickly import a new chart of accounts for a new company or import transaction information, into the G/L from outside sources, such as payroll, accounting adjustments, or other companies, with just a few simple clicks of the mouse.

Combined, these changes give your company the ability to import previous years of information and make use of the powerful comparative reports that come right "out of the box".

3. Customized Screen Appearance

It may not sound like much, but the ability to customize your BusinessVision Desktop for a unique user logon can be very valuable. If you manage more than one company's set of books you can make the screen for each company look different - for example by including that company's logo, or simply changing the colour of the background.

This tells you at a glance which company you're in and reduces the opportunity for error when it comes to processing data. This is especially valuable if you have files from more than one company open at the same time.

Other Features

In addition to those listed above, Sage BusinessVision 7.2 includes the following changes:

• Better Inventory Management
• Multiple UPCs
  
• Non-Physical or Service Items
  
• Turn Auto-Complete On/Off
  
• Fixed Asset Accounting Integration (See below for a special feature on Fixed Asset Managment)

Download the full "What's New In Version 7.2" document at: http://www.evron.com/PDF/BV_WhatsNew_72.pdf

Evron is a BusinessVision Vertical Solution Provider, providing implementation, support and custom development of add-in products. For more information, visit: http://www.evron.com/BusinessVision/index.asp. Email: info@evron.com or call 905-477-0444.

Sage PFW - Tech Tip

Alternate Units of Measure

Application: Inventory Pro

Question: How do I set up alternate units of measure for a single product?

Possible Resolution:

1. Open Inventory Pro / File Maintenance / Alternate Unit.
2. Enter a unit of measure key, specify weight or volume, and weight or volume unit.
3. In the 'Minimum Significant Amount', enter the lowest number to apply this unit of measure to. This number is in the base unit of measure.
• If the numbering system is English and the 'Weight or volume' field is W, enter the number in pounds.
• If the numbering system is metric and the 'Weight or volume' field is V, enter the number in liters.
4. In the 'Maximum Significant Amount' field, enter the highest number to apply this unit of measure to. This number is in the base unit of measure.
   • If the numbering system is English and the 'Weight or volume' field is W, enter the number in pounds.
   • If the numbering system is metric and the 'Weight or volume' field is V, enter the number in liters.
   • For example, if the Alternate Unit Key represents milliliters and you want to display up to 999 milliliters before converting to liters, enter 999 (assuming the numbering system is metric and the 'Weight or Volume' field is set to V).
5. In the 'Accuracy to Display/Print' field, enter a decimal value to indicate the degree of accuracy to use when printing this unit of measure.

Notes:

• In Item Entry, up to three alternate units of measure per item can be entered under the 'Material Info' tab.
• Always enter the alternate units in smallest-to-largest unit order. When the 'Alternate Unit of Measure' button is clicked, the system takes the first Alternate Unit key that qualifies for the amount specified in the QTY field. If there is more than one alternate unit which qualifies, Sage PFW takes the first one.
  

Evron has provided expert Platinum solutions since 1991, including implementation, support and the development of our own suite of add-in products. For more information, visit: http://www.evron.com/pfw/index.asp, email: info@evron.com or call 905-477-0444.

Sage MAS 90 / 200 - Tech Tip

Alternate Units of Measure

Application: Inventory Management

Question: How do I to set up alternate units of measure?

Possible Resolution:

This solution requires the following extension: Alternate Unit of Measure for I/M and S/O by Sage Extended Solutions.

This extended solution adds an Alternate Unit of Measure (AUM), and Alternate Unit of Measure Factor (AUMF) to Product Line Maintenance and Item Maintenance in the Inventory and Sales Order modules.

This factor is used to calculate the following:

• Quantity per Alternate Unit of Measure (QAUM)
• Cost per Alternate Unit of Measure (CAUM)
• Price per Alternate Unit of Measure (PAUM)
  

During Line Item Entry, the Quantity Ordered, Unit Price, and Extension fields are back-calculated using the AUMF. If selected during Setup, an Alternate Unit of Measure Quantity on Hand (AQOH) can be maintained through Inventory Maintenance and updated through Inventory Adjustments, Physical Inventory, and Sales Order Journal Update. The AUM and the AUM factor are printed on the Inventory Item Listing. A Sales Journal Report has been added to the Sales Order Main menu, and the 13-Week Sales Report has been added to the Sales Order Report menu.

Note:

This extended solution cannot be enabled if the Sales Order Shipping Data Entry feature has been enabled. Conversely, Shipping Data Entry cannot be enabled if this Extended Solution has been enabled.

Evron recent merger with Alliance Business Services has added MAS 90 / 200 expertise to our core competencies. For more information, visit: http://www.evron.com/Mas90/index.asp, email: info@evron.com or call 905-477-0444.

Special Feature: Fixed Assets Management

Learn About Fixed Asset Management

As noted above, one exciting tool upgrade to BusinessVision 7.2 is that ability to connect with the Sage FAS 50 Asset Accounting system. This allows you to move fixed asset management data from Sage FAS into your Sage BusinessVision 50 Accounting General Ledger, giving consistency to the information entered and reducing the risk of data errors caused by manual entry. Here's some more information about FAS software:

What is Fixed Asset Accounting?

Sage FAS 50

Fixed assets are defined as any 'permanent' object that a business uses internally. This includes items like computers, vehicles and office equipment. Asset tracking software such as Sage FAS allows companies to track what assets it owns, where each is located, who has it, when it was checked out, when it is due for return, when it is scheduled for maintenance, and the cost and depreciation of each asset.

What is Sage FAS?

Sage FAS is North America's the leading Fixed Asset application for small and medium sized businesses, with over 100,000 users. Companies have chosen Sage FAS 3-to-1 over all other competing solutions combined.

Many companies and organizations overpay thousands, sometimes even millions, in insurance and tax costs due to improperly or ineffectively managing and depreciating their fixed assets. Sage FAS Solutions provide total command and control over the entire fixed asset lifecycle - from acquisition to disposal.

There are Sage FAS solutions for all sizes of organization. They include:

• FAS 50: Single User system, limited number of assets. Connects to Sage BusinessVision.

• FAS 100: Single and Multi-User Solutions for larger number of Assets. Connects to Sage PFW.

• FAS 500: Single and Multi-User Solutions for enterprise environments.
  

Different versions of FAS 100 and FAS 500 include: Asset Accounting, Asset Inventory, CIP Accounting and Report Writer.

Benefits of Sage FAS 50

Sage BusinessVision connects with Sage FAS 50, an excellent single user solution with accounting and reporting features for up to 1,000 fixed assets. This is ideal for the Small and Medium sized businesses that are the core users of Sage BusinessVision.

Features Include:

• Built-in depreciation rules ensure you use the correct depreciation method and tax schedule

• Company Setup Wizard makes getting started fast and easy

• Asset Wizard simplifies the creation, acquisition, and depreciation of fixed assets

• Online help and electronic documentation

• Easy asset disposal feature guides you through the process of eliminating assets from your inventory

• Seven available books – Internal, Tax, ACE, AMT, State, and two user-defined custom books

• Automatic creation of AMT and ACE schedules and over 50 methods of depreciation

• A highly affordable, yet comprehensive fixed asset management solution

Download the full "FAS 50 Asset Accounting" document at: http://www.evron.com/PDF/FAS_FirstStep.pdf

For more information, visit: http://www.evron.com/fixedassets/index.asp. Email: info@evron.com or call 905-477-0444.

Windows Vista SP1 Released

On March 18, Microsoft released Windows Vista Service Pack 1. In addition to all previously released updates, SP1 contains changes focused on addressing specific reliability and performance issues, supporting new types of hardware, and adding support for several emerging standards. SP1 also continues to make it easier for IT administrators to deploy and manage Windows Vista. Service Packs are not intended to be a vehicle for releasing significant new features or functionality; however some existing components do gain slightly enhanced functionality in SP1 to support industry standards and new requirements.

Windows XP is still the most popular operating system in the corporate world. However, Vista has been catching up and this takes the operating system an additional step forward. If you are curious about the value of shifting to Vista, contact Evron at:
905-477-0444 or info@evron.com.

About EVRON: EVRON is a leading provider of financial systems and network infrastructure solutions for small to mid-sized businesses. We have a history of success with thousands of implementations since 1983

T: 905-477-0444 | E: info@evron.com | W: http://www.evron.com.

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