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Evron SOLUTIONS is a free newsletter that
helps our customers and contacts get the most out of their technology
investment.
May 2009
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Your
Afternoon Smile
"The real
source of wealth and capital in this new era is not material things..
it is the human mind, the human spirit, the human imagination,
and our faith in the future."
-- Steve Forbes
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Message
From Evron's President
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The Virtues of Collaboration
When
called upon to deliver enterprise wide solutions, no organization
can do everything unless they are delivering a very narrow answer.
Large companies such as IBM, HP, Cisco and Microsoft depend upon
thousands of business partners to implement their products and
solutions to the end users.
Evron, for example, is a member of TechSelect. This is a group
of about 50 elite IT solution providers spread across Canada,
who formed an alliance to support each other to provide national
coverage of IT services. The benefit for Evron and the other members,
is that we can provide local support anywhere in Canada. In addition,
the pooled resources provide enhanced opportunities for members
to raise their level of education, and better support their clients.
This network also speaks with a louder voice when talking to major
manufacturers like IBM, HP, Cisco, Microsoft and others.
This kind of relationship also exists in other professional organizations.
For example, law firms and accounting firms often collaborate
in alliances to broaden their geographical reach and gain access
to specialized skill sets.
Strategic collaboration can also extend well beyond the legal,
accounting and Computer professions. We at Evron have worked with
clients to help them implement technologies to facilitate collaboration
between organizations. We help build relationships that go far
beyond one company buying products from another company. We consult
on and deliver solutions that provide significant integration
of systems where multiple organizations effectively act as one
in delivery of a good or service.
Here is one example of a system we designed and implemented for
one of our clients. Our client provides specific services to their
customer’s end users. Work orders are electronically received
by our client. Our client does the work which is controlled by,
and the data captured in, our Field Service Software. The complete
work order information is then electronically transferred into
our client’s accounting system. The accounting system electronically
sends an invoice to our client’s customer. This kind of collaboration
reduces the overall cost of delivery while enhancing the quality
of service.
Evron is able to deliver today’s technologies that allow
smaller organizations to do things that were once capabilities
restricted to only the largest companies.
- Larry
Noble, P.Eng, MBA
- President, Evron Computer Systems Corp.
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Using E-Mail
Effectively
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Collaborating with Exchange Server and Outlook 2007
For many businesses, E-mail is one of the most critical communication
tools to conduct business. With the changing speed of business,
not only has the mail volume has increased exponentially, the
type of information communicated via e-mail has evolved greatly.
It’s not just about sharing information with other people
or pushing the “send” button. Today, employees look
for rich, efficient access—to e-mail, calendars, attachments,
contacts, and more—no matter where they are or what type
of device they are using.
Microsoft Exchange Server 2007, along with Outlook 2007, has been
designed specifically to meet these challenges and address the
security and reliability needs, your company demands, the anywhere
access your people want, and the operational efficiency the management
needs.
With Exchange Server 2007, employees get anywhere access to their
e-mail, voice mail, calendars, and contacts from a variety of
clients and devices. This includes the ability to access and reply
to your Outlook e-mails, modify contacts and calendars, stay productive
in offline mode e.g. during flight when there is no access to
internet, and easily synchronize with your e-mail server in office
over internet when the connection is available, without any additional
software or VPN.
Exchange Server 2007 and Office Outlook 2007 work in consort in
allowing you to modify your email settings better. They include
everything from setting distinct internal and external out-of-office
messages, start and end times and turning out-of-office messages
off automatically. New scheduling assistant helps automate time
– consuming calendaring tasks,
But that’s just one aspect of better, smarter email. Since
your data is growing at enormous rates, you need better searching
tools to find what you need. Instant Search makes this possible
with both programs, allowing you to find information in your Inbox
– including attachments.
Exchange Server 2007 has active messaging protection that helps
curb spam, incorporates anti-phishing capabilities, as well as
having auto-encryption for outgoing email. Even Outlook 2007 has
a new technology known as E-Mail Postmark, which applies a token
to email messages that checks for reliability of the message.
Yet there’s one last piece to better collaboration with your
email – mobility.
Since employees are, more often than not nowadays, circulating
around with smart phones, it’s important for them to have
access to their email on the road. Unified messaging is fundamental
to a collaborative corporate environment, for it is making it
easier for people to access the data they need without the hassles.
Thankfully, Exchange Server 2007 and Outlook 2007 have this ability
as well. You can get your email, voice mail and even faxes all
in the same place. Any Exchange ActiveSync technology-enabled
mobile can take advantage of these tools Exchange Server 2007
and Outlook 2007 offers. Best of all, you can use a new technology
integrated into these platforms called Outlook Voice Access, which
allows you to dial into your Inbox using a touchtone phone and
have messages read back to you.
While online messaging has been a nice advantage for many in the
business world, the need for timely and collaborative approaches
to business has never been more essential. You need the tools
to make this happen quickly and efficiently.
We believe at Evron that what you get out of Exchange Server 2007
and Outlook 2007 is just this: an effective, reliable and improved
approach to message-based communications.
- Amit (Sunny) Sahni, CCNA, CCEA, MCSE, VSP.
- Vice-President of Technical Services at Evron Computer Systems
Corp.
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| Accountant's
Corner |
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What's On The Horizon For BusinessVision
In
early May, I, along with four other Evron employees, attended
the Sage Insights annual partner conference in Nashville. In late
May I attended the 2009 Certified General Accountants Technology
Symposium. Both conferences allowed me a glimpse into what is
to come in the next twelve to eighteen months. The message was
clear. Things are changing quickly, and the speed of change will
only accelerate in the future.
So what is on the horizon for the BusinessVision user?
A great deal more is coming than I can include in this article.
I will however, try to give you the highlights.
BusinessVision
Security has been enhanced in more than twenty areas. The changes
will accommodate customers requests, as well as the greater security
needed in the internet world.
Average days to pay calculation – Using a superior calculation
method, the average days that it has taken a customer to pay you
is shown. This can be reset to reflect recent payment patterns.
This is extremely useful in these credit conscious times.
More payment options for both your customers, and for you to pay
your vendors.
The enhanced import capabilities that were introduced to the general
ledger module in version 7.2,have been extended to the account
receivable, accounts payable, and the inventory module. The old
utility has been replaced by a clean, easy to use interface.
Evron
Evron continues to add more modules to our popular BusinessVision
compatible EV-Suite. Along side Easy-Receive, Easy-Inventory Labels,
Easy-Configurator, and Easy-Pack we will soon be releasing other
time saving programs.
The areas of computer printing and wireless communications are
on the verge of an entire new generation of more efficient cost
saving products. In the near future laser printing costs will
be substantially reduced by a new quality of ink. New wireless
phones and other communication devises are coming that will amaze
us all.
I will have more for both Sage Insights 2009, and the 2009 Certified
General Accountants Technology Symposium in my next article.
- Irwin Pinsky, B.Comm., CGA, MCP
Irwin Pinsky is the manager of our small business division and focuses
on our BusinessVision practice. Irwin's experience includes that
of a public practitioner focused on emerging companies, as well
as financial controllership.
BusinessVision:
Tips & Tricks
Change the Price of a Purchase Order Item after Receiving: Video
Demonstration
Let's assume you've already
received inventory from a vendor and their invoice has just arrived.
The first thing you'll want to check is to make sure the pricing
is correct, right? But what if you have to make a change? Check
out this video tutorial by James Mitchell that helps you work
with your BusinessVision software suite to make this change correctly!
Click
Here to Launch Video!
Want more information on how BusinessVision can work for your
business? Contact us at 905.477.0444 or visit
us online.
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About
EVRON: EVRON is a leading provider of financial systems
and network infrastructure solutions for small to mid-sized
businesses. We have a history of success with thousands of implementations
since 1983
T:
905-477-0444 | E: info@evron.com
| W: http://www.evron.com.
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